Facilities & Admin Associate
Nuvali, Philippines
Nuvali, Philippines
Business Area:
Operations & Support Services
Workload:
100%
Contract type:
Permanent
Experience level:
Entry Level
Job Description
Bring innovation to life
The Facilities & Administration Associate supports the delivery of workplace operations and administrative services that enable a safe, efficient, and positive employee experience.
Reporting to the Workplace Experience Manager, the role executes day-to-day facilities, administration, vendor coordination, workplace safety, and compliance activities to ensure workplace readiness, operational excellence, and adherence to company standards.
Your role
Facilities Operations
- Oversee facility maintenance, workplace inspections, office moves, and asset management.
Administration & Office Services
- Manage office supplies, procurement requests, records, visitor management, and employee workplace access requirements.
Compliance & Regulatory Support
- Coordinate permits, licenses, regulatory compliance, audits, and related documentation.
Vendor Coordination
- Manage service providers, monitor performance, and ensure compliance with company standards.
Workplace Experience Support
- Support employee engagement programs, onboarding logistics, workplace feedback initiatives, and service requests.
Workplace Safety & Emergency Preparedness
- Conduct safety inspections, maintain emergency readiness, support OSH compliance, and assist in emergency drills.
Reporting & Documentation
- Prepare operational reports, maintain records, track service requests, and escalate workplace-related issues when needed.
Your profile
- Minimum of 2 years of experience in Facilities Management, Administration, Office Operations, Property Management, Workplace Experience or General Services.
- Experience in a multinational or corporate office environment is an advantage
- Should possess creative problem-solving skills, can multi-task, knows prioritization of tasks, resourceful, Adaptable, Flexible, tech-savvy, keen on details, has a high EQ (Emotional Quotient), understands proper etiquette, and has a high sense of integrity.
- Highly organized and pro-active in anticipating the needs of others.
- Sound decision-making skills.
What we offer
- A global, purpose-driven company with 3,700 employees.
- A culture of innovation and collaboration.
- Learning and development tailored to your growth.
- Attractive benefits.
- Hybrid setup.
Information at a Glance
Work location:
Nuvali, Philippines
Business Area:
Operations & Support Services
Workload:
100%
Contract type:
Permanent
Experience level:
Entry Level
Recruiter Contact Details:
Liezel.Abril@ivoclar.com I +63 999 348 7844